event coordinator
Event Coordinator
Cross-border events made simple
Event Coordinator
Cross-border events made simple
Once you’ve solved the basics of field-led events, the real challenges begin. Event Coordinator is designed to handle your most complex global & cross-border Life Sciences events with ease.
Once you’ve solved the basics of field-led events, the real challenges begin. Event Coordinator is designed to handle your most complex global & cross-border Life Sciences events with ease.
Event Coordinator offers seamless CRM integration, supports regional and global cross-border events, and provides powerful tools for coordinators to streamline planning and execution.
Event Coordinator offers seamless CRM integration, supports regional and global cross-border events, and provides powerful tools for coordinators to streamline planning and execution.
Built for Life Sciences
Built for Life Sciences
Built for Life Sciences
Event Coordinator is a specialized application for the Life Sciences industry, designed to streamline pharmaceutical events lifecycle management from planning to close out, and respect industry specific compliance requirements.
Event Coordinator is a specialized application for the Life Sciences industry, designed to streamline pharmaceutical events lifecycle management from planning to close out, and respect industry specific compliance requirements.
Event Coordinator is a specialized application for the Life Sciences industry, designed to streamline pharmaceutical events lifecycle management from planning to close out, and respect industry specific compliance requirements.
HQ-managed events
HQ-managed events
HQ-managed events
While field-led events are managed in your CRM, Event Coordinator is specifically designed to handle HQ-managed event types such as advisory boards, medical education sessions, sponsorships & product launches, whether they are in a single market or global.
While field-led events are managed in your CRM, Event Coordinator is specifically designed to handle HQ-managed event types such as advisory boards, medical education sessions, sponsorships & product launches, whether they are in a single market or global.
While field-led events are managed in your CRM, Event Coordinator is specifically designed to handle HQ-managed event types such as advisory boards, medical education sessions, sponsorships & product launches, whether they are in a single market or global.
Works with Your CRM
Works with Your CRM
Works with Your CRM
The platform integrates seamlessly with industry standard CRM systems, featuring built-in bi-directional connectivity to support both regional and global events, in addition to local or country-specific ones.
The platform integrates seamlessly with industry standard CRM systems, featuring built-in bi-directional connectivity to support both regional and global events, in addition to local or country-specific ones.
The platform integrates seamlessly with industry standard CRM systems, featuring built-in bi-directional connectivity to support both regional and global events, in addition to local or country-specific ones.
Everything your event coordinators need
Everything your event coordinators need
Carefully crafted features designed to streamline the daily work of event coordinators in the Life Sciences industry.
Carefully crafted features designed to streamline the daily work of event coordinators in the Life Sciences industry.
Deep CRM Integration
Deep CRM Integration
Pre-built multi-CRM database connection to simplify your tech stack and keep your field teams informed.
Pre-built multi-CRM database connection to simplify your tech stack and keep your field teams informed.
CRM Attendee & Expert Search
CRM Attendee & Expert Search
CRM Attendee & Expert Search
Select attendees and experts directly from your CRM databases.
Select attendees and experts directly from your CRM databases.
Select attendees and experts directly from your CRM databases.
Push Attendance data to CRM
Push Attendance data to CRM
Push Attendance data to CRM
Provide full HCP event attendance visibility for your field teams.
Provide full HCP event attendance visibility for your field teams.
Provide full HCP event attendance visibility for your field teams.
Approve Field Events
Approve Field Events
Approve Field Events
Manage the approval of events created by the field force in CRM.
Manage the approval of events created by the field force in CRM.
Manage the approval of events created by the field force in CRM.
Field Expert Nominations
Field Expert Nominations
Field Expert Nominations
Manage the review and approval of field force nominated experts.
Manage the review and approval of field force nominated experts.
Manage the review and approval of field force nominated experts.
Productivity
Productivity
Workflows and user experience designed with event coordinators in mind.
Workflows and user experience designed with event coordinators in mind.
Event Checklists
Event Checklists
Event Checklists
Ensure all event tasks are completed with documents attached.
Ensure all event tasks are completed with documents attached.
Ensure all event tasks are completed with documents attached.
Data Export & Import
Data Export & Import
Data Export & Import
Import attendees, spend, or export data you need to work with.
Import attendees, spend, or export data you need to work with.
Import attendees, spend, or export data you need to work with.
Calendar-based Views
Calendar-based Views
Calendar-based Views
Get a clear understanding of your upcoming event calendar.
Get a clear understanding of your upcoming event calendar.
Get a clear understanding of your upcoming event calendar.
API Access
API Access
API Access
Accessible event data for campaign, payment, webinar, and logistics solutions.
Accessible event data for campaign, payment, webinar, and logistics solutions.
Accessible event data for campaign, payment, webinar, and logistics solutions.
Compliance
Compliance
Comply with your local and international rules and regulations.
Comply with your local and international rules and regulations.
Timeline-based Audit Trail
Timeline-based Audit Trail
Timeline-based Audit Trail
Monitor all the key activities and progress on the event’s timeline.
Monitor all the key activities and progress on the event’s timeline.
Monitor all the key activities and progress on the event’s timeline.
Approval Flows
Approval Flows
Approval Flows
Accommodate the event approval process in-app or via email.
Accommodate the event approval process in-app or via email.
Accommodate the event approval process in-app or via email.
Budget Management
Budget Management
Budget Management
Maintain and understand your planned, committed, and actual burn rate over the year.
Maintain and understand your planned, committed, and actual burn rate over the year.
Maintain and understand your planned, committed, and actual burn rate over the year.
Spend Tracking
Spend Tracking
Spend Tracking
Track the spend for your events against the allocated budget.
Track the spend for your events against the allocated budget.
Track the spend for your events against the allocated budget.
Contract Templates
Contract Templates
Contract Templates
Aid coordinators with event type-specific templates and store signed contracts.
Aid coordinators with event type-specific templates and store signed contracts.
Aid coordinators with event type-specific templates and store signed contracts.
Experts & Fair Market Value
Experts & Fair Market Value
Experts & Fair Market Value
Maintain a global list of local and international experts and speakers with FMV.
Maintain a global list of local and international experts and speakers with FMV.
Maintain a global list of local and international experts and speakers with FMV.
Why us?
Why us?
Our Experience
Our Experience
Our Experience
We deeply understand the industry & its’ specific events related challenges.
We deeply understand the industry & its’ specific events related challenges.
We deeply understand the industry & its’ specific events related challenges.
Our Approach
Our Approach
Our Approach
We provide solutions to the industry's longstanding challenges in event coordination.
We provide solutions to the industry's longstanding challenges in event coordination.
We provide solutions to the industry's longstanding challenges in event coordination.
Our Solution
Our Solution
Our Solution
We believe in simple, integrated solutions that enable operational excellence.
We believe in simple, integrated solutions that enable operational excellence.
We believe in simple, integrated solutions that enable operational excellence.
Jenna Sherlock-Goudet
Co-Founder, Business Development
Erik Dozsa
Co-Founder, Product Design
Want to see a demo?
Want to see a demo?
Want to see a demo?
© JE Smart Ltd. 2025